Expenses must be first agreed by the Member or Authorised Representative and incurred as part of the provision of service to the Member.
Expenses are claimed by either;
Providing a tax invoice / receipt to the Member or Authorised Representative directly for reimbursement
Providing a tax invoice / receipt to [email protected] together with the name of the Member for whom the expense relates. The expense will be invoiced to the Member on your behalf and paid to you
Should there be ongoing transactions as part of the service provided to a Member (e.g. shopping) then a Member or Authorised Representative can set up a specific debit card for these purposes.
As a sole trader other expenses not attributable to the Member or agreed on are your responsibility. You may be able to claim these under your ABN as part of your tax return.